If it’s not Yordex, it’s not smart spend management

Our easy-to-use software effortlessly manages company cards, expenses, invoices and budgets with smart approval rules, all in one place.

  • Smart Approval Rules
  • Smart Workflow
  • Smart Budgets
  • Smart Payments
  • Smart Matching

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Build the perfect solution for your business

With our fully modular approach, Yordex adapts to fit your business needs as you grow. Get started with our smart company cards and expenses solution for free today!

Yordex Smart Company Cards

A complete company card for all employees

With Yordex pre-paid physical and virtual mastercards you have complete, real-time control and visibility of all spend.

 

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Real-time view
All spend is captured real-time for up to the minute visibility.
Auto-match receipts
Yordex matches card transactions with receipts. Simply forward receipts and pics of receipts to your Yordex account and we’ll do the rest
Integrated with our smart expenses software
All card spend appears in the expenses panel. No data entry required.

Yordex Smart Expenses

Taking the pain out of expenses forever

Yordex is the easiest way for employees to submit expenses while providing budget owners and finance teams full visibility and real-time control.

 

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Yordex does the chasing
Yordex chases any missing receipts or information until completed.
Mobile app receipt capture
Simply take a picture of the receipt using your mobile phone and our simple to use app.
Real-time visibility
See all expense transactions as they happen, real-time. Managers can view all team spend.

Subscriptions

Simply and easily manage subscriptions

Instantly create unique virtual cards for safer use online when making one-off or recurring payments.

 

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Instant creation
Create unique, secure virtual Mastercards with a pre-set maximum spend to manage subscription payments.
Control
Extend or stop unwanted subscriptions by topping-up or stopping the virtual card.
Automate coding of expenditure
All spend is automatically coded to the correct account.

Invoices

Yordex automates receiving, processing and paying invoices. From OCR scanning to Supplier Self-Matching, save up to 75% of the cost of processing invoices.

 

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Yordex in-box
Invoices received into your Yordex in-box are digitally scanned, removing the need for paper-based invoices completely.
Auto-matching
Scanned invoices are auto-matched with the relevant order.
Quote to invoice
Automatically convert quotes directly into a purchase order for approval.

Budgets

Track how your business is performing

Track and monitor spend as it happens with real time insights to make better spending decisions – no waiting until month end accounts are finalised.

 

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Optimise spending
Enable employees to make better spending decisions with real time access to committed vs budgeted spend.
Deep insights
Drill right down to the individual invoice, PO or recurring payment that’s causing a variance.
Budget owners
Delegate budget management to specific employees empowering them to view and manage their own budget.

Approvals

Spend control that adapts to the way your company works

Yordex smart approval rules and workflows enables your business to automate the day-to-day and focus on what matters most, with just the right amount of control and visibility to optimise the way you work, wherever your employees are.

 

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Smart terms
Yordex tracks the terms and approval process for every order type and every supplier including required documents, terms and even discounts.
Alerting
Approvers will be alerted when actions are due. They will continue to receive reminders until the action is completed.
Approval workflow
Yordex automatically determines who needs to approve any order, expense or PO based on your own unique and fully customizable approval rules.

Payments

Making payments to suppliers error free

With Yordex you can manage the complete end-to-end process of spend management from managing how much to pay suppliers and when through to fully automating the payments to suppliers.

 

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Reduce invoice fraud
Yordex fully automates payments to suppliers so only spend that is fully approved is paid on the due date.
Auto-pay
Yordex automates payments from your Yordex master bank account without any further data entry.

Suppliers

Improve supplier payment terms and margins

Yordex supplier management allows you to optimise the way you manage supplier relationships, concentrate spend with preferred suppliers, achieve improved payment terms and avoid invoice fraud to reduce costs and improve margins.

 

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Automate supplier on-boarding
Configurable supplier boarding forms to automate collection of required information.
Approval workflow
Automated supplier approval workflow to ensure the relevant checks and approvals are carried out for all suppliers.
Supplier portal
Give suppliers a real-time status of all orders and payments. Suppliers can manage all their own information.